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How to scale your business

Knowing how to scale your business can be challenging, especially for new entrepreneurs. When we talk about scaling a business, we refer to strategies for growth that would align with your original business vision while managing the impact of growth on your business. This is not easy to do and that is why it must be done as thoughtfully and meticulously as possible.

Knowing how to grow and scale your business are actually two different things, though interrelated. Growing a business would require you to increase revenue, and you’re likely to use more resources for this such as hiring more staff to attend to more customers or trying to win more prospects. Scaling a business, on the other hand, requires you to increase revenue without a substantial increase in costs. This means that you support further growth in your business but in a more sustainable way. In this article, we will be discussing ways to scale your business.

Related: Profitability of a Business- How to measure and improve profit

Scaling a business

Scaling a business means increasing revenue at a faster rate than costs; having the ability to increase revenue and operational demands while maintaining the same costs or even lowering costs. When you scale your business, you are setting the stage to support and enable growth in your company which would require planning, some funding, the right systems, and partners.

Businesses can achieve scaling in a number of ways; from adopting new technologies to growing their team to finding gaps in their operations that can be streamlined. It requires the right strategy, processes, and team to be in place in order to support new customers, products, and services.

Every business leader dream of becoming a success and in order to achieve this, knowing how to scale your business is very important. No matter the size of your business, understanding what it means to scale and identifying the actionable steps you can take to scale your business is both crucial to reaching your goals.

See also: Why email marketing is important for small business

Steps on how to scale your business

  1. Assess the current system of your business
  2. Set definitive goals
  3. Grow your team
  4. Prioritize your customers
  5. Improve your business operations and processes
  6. Network and expand partnerships
  7. Invest in technology
  8. Perfect your products or service
  9. Implement better strategies to increase sales

Assess the current system of your business

The first step to scaling your business is to assess the current system of your business to know how sustainable it is for your business. This is important because creating an effective business system will enable you to meet customers’ expectations and solve problems.

The right system can help your business achieve its goals. When running a business, using the right system creates a process that allows business activities, such as invoicing, operations, and marketing to run in a structured and organized manner. Therefore, in order to know when to implement a system that is successful and sustainable, you will need to assess your current system.

There are various indicators that can be used to assess your current system, such as sales conversions, profit margins, expenses, etc. These assessments can help you plan better to reach your goals. You can create a more realistic plan for your business by predicting your business growth, from assessing its sales figures, new customers, and the income you generate every month.

Therefore, when scaling your business, it is always important to assess your current system to ensure it is aligning with your business’s mission and core values. This will enable you to create a solid foundation for your business.

Set definitive goals

The next step is to set definitive goals for your business in order to help you lead your company in the right direction and focus on the bigger picture. Your goals should be SMART- Specific, Measurable, Achievable, Realistic, and Time-bound. Your goals should be specific; that is, you should focus on the unique features you would want to add to your product and avoid creating vague goals.

Also, ensure your goals are measurable; they should include specific numbers e.g increasing your sales by 20% or $2000. Your set goals should also be achievable and within the scope of your industry. They should be realistic enough in the sense that you have enough money or sufficient human resources to achieve them. Businesses that scale effectively strike the right balance between setting reasonable, yet challenging goals.

When goals are not clear or realistic, they might demotivate your team members, which can have a negative impact on your ability to scale your business. Most importantly, it’s not just about setting goals when scaling a business, your goals should be time-bound. That is, you should create a reasonable deadline for your goals. You can try splitting them into short-term and long-term goals for feasibility.

Grow your team

When learning how to scale your business, it is important to know that your team is very important for the growth of your business. Hence, it is necessary to grow an efficient and proactive team that will keep the business running smoothly. Establishing a strong team is a prerequisite for scaling a business because you can’t handle everything on your own.

Hence, developing a management team that is flexible and can grow with the company is a vital component when it comes to learning how to scale your business. Scaling means your team will have to handle more tasks because the number of your clients will increase. Hence, you would have to think about how many people you may need to hire. Also, you would have to hire only the best talent with leadership skills that are ready for the rapid growth of your business.

In most cases, you may not necessarily need to hire more people. You may rather need to help the already existing team adjust to the workflow. Employees tend to be loyal to companies whose values and purpose align with their own in a way that they feel their careers have a higher purpose. Hence, it is very important to create the right environment and company culture where your team would desire to excel.

For instance, giving positive feedback or rewarding your employees for great results will make them feel more appreciated and work harder. Loyal employees tend to spread the word and pass their enthusiasm for your company on to those they serve and once you’ve built a strong team, you would be able to have enough trust in them.

Trusting your team helps you delegate important tasks easily without micromanaging your employees. The fact is, even when you’re not there your business has to be able to run itself and thrive. Therefore, to really learn how to scale your business, you must learn to delegate tasks to those on your team. This will give your employees the confidence to run the business even when you’re not there.

Furthermore, it is important to note that your team is not just about your employees. When scaling a business sustainably, you must also work on developing external relationships with partners, suppliers, and other organizations that will be part of your overall growth. The community that you build around your business can bolster your foundation so that you have even more leverage and strength as you grow. Hence, take your time to really build the team that will propel you into the future.

Prioritize your customers

Scaling your business is reliant on creating customer loyalty. Hence, the importance of prioritizing your customers cannot be overemphasized. This is very important in order to get your customer’s loyalty and patronage. Customer service is one of the core values of a business and so you should focus on providing good products and services as well as improving your customers’ experience.

Your customers are the reason you started your business in the first place and so you should focus on prioritizing them. Try building relationships with your clients for a better understanding of what they need. This will enable you to have an understanding of what products and services you should develop. You should focus on improving user experience and providing good service. For instance, offering 24/7 support services helps resolve clients’ problems faster. This will enable you to have more potential customers and increase repeatable sales.

You can improve your customers’ satisfaction and achieve loyalty by using a referral program to help you generate new leads and increase sales. Through the program, your loyal consumers can receive various rewards such as discounts and free products. Also, you can compete with other businesses to get more clients by offering various promotions.

In addition, it is important to connect with your customers. Creating raving fans of your product or service is important for your business to thrive amid the fluctuation of ever-changing consumer preferences. When you are scaling a business, you are in a period where there’s room to test various marketing strategies that will build and maintain client relationships. It is the time to build and establish client-centered practices in every facet of your business.

Improve your business operations and processes

Knowing how to scale a business doesn’t just involve growing upward and outward. It also involves you ensuring your internal processes and operations are functioning seamlessly in order to increase productivity and boost your sales. The last thing any business leader wants is to start losing customers that they have worked so hard to acquire because some part of their infrastructure is weak. Therefore, one of the ways to scale your business is to improve your business operations and processes.

You should develop strong operations management that will help you care for products, services, and people. While improving your processes and operations, bear in mind that some of the systems and processes that work during the early years of your business may not work on a massive scale. This is where flexibility and adaptability come in, as you may need to tweak processes as you grow.

In addition, you can also ask your employees to share how they would improve your business operations. This will make them feel more valuable and help you successfully scale your business.

Network and expand partnerships

One of the ways to scale your business is to develop and cultivate a vast network of colleagues, business coaches, resources, and mentors. Networking can connect you to the right people and ensure your business continues to grow. Also, implementing the right partnership strategy can help your business reach new markets, add more value, and be more competitive in its industry.

Scaling a business is not a solitary task; the more people you have on your side, the more successful your business will be. You must develop and cultivate a vast network by joining an industry-related group that offers continuing education and connections to other professionals or by attending regular business networking functions in your city.

When learning how to scale your business, it is important that you get involved in personal or business coaching, and reach out to people that have been in business longer than you to see if they are willing to connect and possibly become your mentor. You can also expand partnerships to increase your brand awareness. For instance, McDonald’s and Coca-Cola have successfully used a partnership strategy to expand their market since 1955 to add value for their consumers by offering innovative meals and designing new packaging for drinks.

However, before you start a partnership, it is crucial to know your partner’s values ​​and goals. Some businesses focus on profits, while others prioritize customer satisfaction. If you partner with a business that does not share the same goal as your business, you might not reach long-term success due to the clash of values. Also, prioritize which companies are suitable for your business. You can partner with a company that serves the same core buyers as you do. For instance, a web design service provider could partner with a website builder company that can offer their designed templates.

Invest in technology

Investing in technology is one of the ways to scale your business. With the right technology, the majority of your administrative and operational tasks can be automated, which can free up time for team members to focus more on broader business goals and strategic priorities.

Automating manual tasks is important to scaling a business because it helps you drive improved business outcomes among the team members you already have on board. Hence one of the ways to scale your business is to consider investing in technology that helps automate tasks and processes like team member onboarding, customer relationship management, project management, appointment scheduling, accounting and payroll, etc.

When considering scaling your business through automation, compare different technology partners and vendors based on customer service, usability, implementation timeline, cost, and other key criteria. Also, apart from automating tasks, standardizing your business processes using technology will make the scaling process much smoother. Implementing approved technology and documenting a clear set of instructions for specific tasks will give more efficient results for the growth of your business.

Perfect your products or service

Perfecting your goods or services is very important when scaling a business. The majority of the growth issues in your business are taken care of when your business focuses on creating a product or service that is of excellent quality. Building and perfecting your brand set the tone for your company’s culture as you scale your business. This will impact marketing, sales, and design efforts, and will definitely influence the kind of business you ultimately become.

Many business owners just focus on massive growth and forget to ensure that their product or service is solid. They usually figure that they will just fix it after getting more users or more distribution. However, this is a wrong strategy. If you don’t work on the imperfections and try to fix them on time, they will only pose an issue when scaling the business. This is why learning how to scale your business before pursuing growth will save you a lot of stress and money in the long run.

Perfecting your product or service is key. The early years of your business are the best time to listen to feedback, find issues, and improve your products or service until they meet your customers’ expectations. Focusing on creating a product or service that is of excellent quality helps you assume more control when scaling your business because you tend to have a better understanding of what you and your customers want your product or service to be.

Implement better strategies to increase sales

Increasing sales is a top priority for scaling a business. Scaling your business could either mean you’re working towards adding new customers or growing the average revenue from your current customers. In as much as both options drive results, expanding your relationship with current customers is usually more cost-effective than attracting new customers.

It is estimated that getting a new customer can cost you six to seven times more than keeping and engaging the customers you already have. Therefore, in order to scale your business, you need to think of ways to increase sales while maximizing profit and minimizing additional resources.

There are various practices you can implement in order to increase sales such as zoning in on a target market, understanding your customer behavior, addressing customer feedback, building a team of skilled sales representatives, developing an effective marketing plan, and managing leads and customer relationships with CRM software.

You can also optimize your conversion rates (percentage of your website visitors who took a desirable action to make a purchase). This allows you to increase sales, lower your customer acquisition costs, and acquire more leads. In order to optimize your conversion rate, you can identify your conversion goals and which part you want to improve.

For instance, you can focus on conversion that helps your email marketing performance, such as how many customers subscribe to your email newsletter, and then, make an irresistible offer. This includes creating a clear headline to show your value proposition, using high-quality image products, and keeping a good site performance.

Check out: Why digital marketing is important for small business

Mistakes to avoid when learning how to scale your business

  1. Having no solid foundation
  2. Poor hiring
  3. Adding unnecessary features
  4. Focusing only on numbers, not quality
  5. Scaling up too fast

Knowing how to scale a business can be exciting for you as a business owner, but the fact is, you are most likely to come across several unexpected challenges. Here are some of the most common mistakes that you need to avoid when learning how to grow and scale your business:

Having no solid foundation

Before scaling your business, it is important to ensure that your business already has a mission, vision, culture, and goals. This is very crucial because when you already have these elements in place, you can successfully implement a strategy, manage cash flow, and optimize the workflow because you have what you aim to achieve in mind.

Poor hiring

Scaling your business may require you to get new hands on board to help your business run smoothly. However, you need to be meticulous about this and ensure you hire the right and talented employees that will follow the company’s vision and mission.

Adding unnecessary features

Many businesses try to add new features as their business grows without considering what consumers want. This can be detrimental to their business as it makes them less focused on customers. You should try as much as possible to avoid this when scaling your business. Only add features that you are sure will give your customers a better experience.

Focusing only on numbers, not quality

The majority of businesses aim to decrease costs and gain more leads, regardless of service quality or customer satisfaction. They tend to focus on profit rather than customer satisfaction. This is a very wrong approach to scaling a business. You should prioritize your customers in order to help you attract valuable buyers. Hence, when scaling your business avoid focusing only on your sales figure.

Scaling up too fast

Seeing your profit grow can be really exciting, but that doesn’t mean you need to scale your business without further consideration. Before scaling your business, you need to be sure that you can still keep your consumers satisfied while cost-cutting and increasing sales.